Whether you’re moving to a new city, need a bigger place or simply looking for a change, there will come a time while you’re renting where you’ll have to give your apartment community notice that you intend to move out. Similarly to when you moved in, there is a procedure you should follow to ensure you give your notice correctly — giving both you and your apartment manager adequate time and notice.
Step 1: Check Your Lease
It’s important you understand and know the terms of your lease and what it says on giving notice that you intend to move out. It may require a certain amount of advance notice, such as 30 or 60 days, and there may be some other considerations. Take the time to read over that section to confirm that the wording of the sample letter, as well as your planned notification process, complies with your lease. Remember, if you are actually breaking your lease there will be additional considerations you will need to take into account.
Step 2: Get Your Questions Answered
If you have any doubts or are unsure of what the process should be, it doesn’t hurt to stop by your apartment management office and go over exactly what you need to do to be in compliance with your lease. Be sure to bring your copy along so they can point out specific text and sections to help you understand what you need to do. You can also ask about security deposits and move out procedures. Additionally, the U.S. Department of Housing and Urban Development offers a Tenant Rights section on their website that can help to answer questions specific to your state.
Step 3: Give Notice
For most leases, you will need to give written notice of your intention to vacate your apartment. Again, it’s important that you go over your specific lease to ensure that you have included everything required, but the sample letter below can give you an idea of where to start. Be sure to include the date of your letter, the date you intend to move out and a forwarding address. It’s also a good idea to follow up with a phone call to confirm that the letter has been received.
Sample Letter: Notice of Intent to Vacate / Nor Resigning Your Lease
(Your current apartment address)
(Date of Letter)
(Apartment Manager / Lessor’s Name and address for notice. Note: Please read your lease carefully. Sometimes, the address for a notice of intent to vacate is different than the apartment management office)
Re: Notice of Intent to Vacate
Dear (Name of Manager or Lessor),
This letter constitutes my written (number of days notice that you need to give) -day notice that I will be leaving my apartment on (date), the end of my current lease.
I am leaving because (new job, rent increase, etc. Be diplomatic as you may need a referral in the future).
I expect that my security deposit of ($___), given to you on (date), will be refunded in full, since the apartment has been left in good condition.
I can be reached at (new phone number and address) after (your moving day).
Now all you have to do is fill in the blanks and check your lease for any other information required. Please be aware if you are not leaving at the end of your current lease, and instead are breaking your lease, there may be additional language and procedure to follow. Check with your lease to confirm.
Have any tips for getting ready to move to a new apartment? We’d love to hear them!